• Direct Placement
  • Wisconsin

Position Type: Direct Placement

Title: Administrative Assistant

Location:  Wisconsin

Pay Range: Open – Negotiable



Job Summary:


Performs a variety of responsible, confidential, technical, and office administrative/ human resources support functions, composes correspondence, reports and proposals. Coordinates travel/meetings/luncheon, maintains database and arranges customer site visits and clearances.


Responsibilities & Duties:


  • Serving as a point of contact with employee/HR Manager and other company HR administrators.
  • Maintaining payroll system by updating, entering data and completing payroll on a bi-weekly basis.
  • Setting appointments and arranging meetings.
  • Participating in recruitment efforts.
  • Posting job ads and organizing resumes and job applications.
  • Scheduling job interviews and assisting in interview process.
  • Ensuring background and reference checks are completed.
  • I-9 Documentation.
  • Preparing new employee files.
  • Overseeing the completion of compensation and benefit documentation.
  • Entering New Employee Data into ADP.
  • Orienting new employees to the organization.
  • Overseeing benefit enrollment process.
  • Administering new employment assessments.
  • Serving as a point person for all new employee questions.
  • Maintaining current HR files and databases.
  • Updating and maintaining employee benefits, employment status, and similar records.
  • Completing termination paperwork and assisting with exit interviews.
  • Experience with ADP a plus.
  • Strong interpersonal skills.
  • Problem Solving/Analysis.
  • Communication clearly, both written and orally in a professional manner.
  • Time Management.
  • Routing of customer inquiries to proper internal contact.
  • Prepare facility for meetings/luncheons/visits.
  • Learning security requirements/requests for customer site visits.
  • Customer Relations – interface between all customers, suppliers, contractors; manage schedules and coordinate all customer follow-up calls or visits.
  • Provide all general clerical support; coordinates all travel plans; maintain calendar and complete expense reports.
  • Creating and distributing documents.



 Education & Qualifications:

  • Associates Degree preferred (in appropriate business-related field) or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
  • Human Resources support experience is preferred.
  • Above average experience in Microsoft Office (Excel, Word, PowerPoint, Outlook).
  • Daily operation of a professional, corporate environment.
  • Ability to work independently as well as cooperatively within a team environment.
  • Above average written and verbal communication skills.
  • Ability to work in a fast-paced, multi-tasking professional office.
  • Technical/analytical focus with attention to accuracy and quality of work.
  • Must be available for a flexible work schedule, including start/stop times and overtime.
  • Proof of U.S. citizenship, drug screen and background check required for qualified candidates.


To apply for this job email your details to applications@stromworldwide.com